Accounting + Board Documents
Dragon Wagon Item Request
The Dragon Wagon is not only for spirit items - it's a great way to sell sponsorships, wristbands, field day t-shirts, and other event-specific purchases!
If you have an item you'd like added to the Dragon Wagon, please submit the information here. Complete that form no less than 3 days prior to when you want the item live on the site.
Collection of Money
Cash & checks must be deposited in a timely manner
Committees must count money received from their events and submit a Deposit Summary Form with totals for cash and checks
Only PTA PayPal account should be used for any money received on behalf of the PTA – email@example.com
A check request form and attached receipts are required – with all approvals (including Committee Chairperson regardless of who completes the form)
Check requests should be submitted within 30 days of expense
PTA cannot reimburse for sales tax (tax exempt form available from Catherine)
Check requests that require a check to be mailed (rather than left in the PTA mailbox) must include an addressed envelope
Committees are responsible for preparing and maintaining their own budgets and explaining variances from actual amounts received and spent
Incentives/prizes offered should be included in your budget
PTA Budget must be approved by the General Membership – any material variances or additions to budget would have to be voted on separately
Turn in deposits and check requests to Catherine, Jahna or locked PTA mailbox outside of the main office.
If shopping at Sam’s Club please pickup the card from Catherine or Melissa Marsh. You must have the PTA card to make tax exempt purchases.
Forms and envelopes can also be found in the front office.