Dealey PTA

PTA Forms

Accounting + Board Procedures


Dragon Wagon Item Request


The Dragon Wagon is not only for spirit items - it's a great way to sell sponsorships, wristbands, field day t-shirts, and other event-specific purchases!

If you have an item you'd like added to the Dragon Wagon, please submit the information here. Complete that form no less than 3 days prior to when you want the item live on the site.


Collection of Money

  • Cash & checks must be deposited in a timely manner
  • Committees must count money received from their events and submit a Deposit Summary Form with totals for cash and checks
  • Only PTA PayPal account should be used for any money received on behalf of the PTA – paypal@dealeypta.org

Check Requests

  • A check request form and attached receipts are required – with all approvals (including Committee Chairperson regardless of who completes the form)
  • Check requests should be submitted within 30 days of expense
  • PTA cannot reimburse for sales tax (tax exempt form available from Catherine)
  • Check requests that require a check to be mailed (rather than left in the PTA mailbox) must include an addressed envelope 

Accountability

  • Committees are responsible for preparing and maintaining their own budgets and explaining variances from actual amounts received and spent
    • Incentives/prizes offered should be included in your budget
  • PTA Budget must be approved by the General Membership – any material variances or additions to budget would have to be voted on separately

Other

  • Turn in deposits and check requests to Catherine, Jahna or locked PTA mailbox outside of the main office.
  • If shopping at Sam’s Club please pickup the card from Catherine or Melissa Marsh. You must have the PTA card to make tax exempt purchases. 
  • Forms and envelopes can also be found in the front office.